Checking in on Competition Day -
All coaches need to book in at the registration desk which is located side stage. The following information needs to be provided for your team to compete:
* Lighting sheets & backstage form (available on the Calisthenics Victoria website)
* Titles for any song, character and/or revue items
* Advice regarding any withdrawals.
* Any relevant exemption/disability letters (if applicable)
All DLP & Music must be loaded to Competition Pro by the Wednesday prior to your competition. Music must be in MP3 format and DLP in MP4 format. Links for uploads are made available by Calisthenics Victoria on their team competitions page HERE - https://calisthenics.asn.au/competitions/team-competitions/
If you would like to check that your files work, please let us know at time of checking in. Please make sure all files are appropriately named.
NB: Files MUST be labelled as follows: DIVISION, SECTION, ITEM, CLUB, TEAM NUMBER
DLP Waiver forms must be provided to Calisthenic Victoria prior to attending the competition if you are using DLP.
There is no curtain cue sheet or team sheet required at NDCC.
Coaching passes:
2 coaches passes will be provided per club (or 1 per team if more than 2 teams). All additional coaches will be required to purchase a ticket or $10 coaches pass (with valid ID) available at the ticket box even if they do not enter the audience. Coaches who remain in the dressing room ONLY will not be required to purchase a ticket. A ticket is required to enter side stage.
Props
There is a prop door at the rear of the stage which can be accessed via a service lane from the main carpark. All props must be dropped off prior to the commencement of the section and wristbands must be worn by all people dropping off props. The prop door will be closed 10 minutes before the start of the section and reopened at the end of the section. Props must be stored well out of the way of stage entry and exits.
Lighting
When completing your lighting sheets, please note the following options are available:
* Spots 1-9, centre special
* Cyc and stage wash colours: Green, blue, red - can be mixed to make many other colours, eg. pink, orange, purple, aqua
* Downstage and upstage lights
* Spot chase & colour chases
* Mirror ball
* DLP
Music & DLP
All music & DLP must be uploaded to Competition Pro by the Wednesday prior to your competition as per information above.
Music - MP3 format. DLP - MP4 format.
We will have USB/AUX connectivity for use of iPhones & iPods to play music or CD available as a backup ONLY.
It is the coach's own responsibility to ensure they have a backup option with them if needed.
Curtains
There is a front curtain, mid curtain and back reveal. The space behind the reveal is very narrow, so if you have an entry/exit with multiple girls across the back, we suggest using the mid curtain instead. Coaches will be responsible in pulling their own curtains - we will supply a curtain person where available. Please be prepared for this.
Doors
We need two people per competition to assist with doors - one on the auditorium door and one on the stage door. The stage door volunteer should hold a Working with Children Check. These people will not be required to pay entry to the competition they are working (maximum of two free entries given). Please present to the booking in table approximately 30 minutes before the competition to receive further instructions on your role. If you would like to volunteer, please message our Facebook Page!
Dressing Rooms
All people present in the dressing room at any time must hold a current Working with Children Check. This is in accordance with Calisthenics Victoria rules and the Working with Children Act 2005. Due to new Child Safety requirements, there is no restriction to the number of people allowed backstage as long as they hold a WWCC (a wristband is not required unless entering the audience). A check of WWCC will be conducted throughout all competitions and it is the responsibility of the club to ensure all adults backstage with their team hold the valid checks and can provide proof when asked.
Clubs are expected to maintain a sign in and sign out sheet for all performers. This is for child safety and in the event of an evacuation. This is solely the responsibility of each Club/Coach.
Side Stage
To ensure a quick and smooth competition, please ensure that your team is ready one full item before they are due on stage. There are no marshalls and it is your own responsibility to ensure you are ready waiting side stage to perform. Dressing rooms 1-4 are within close proximity to the stage and the person on the stage door will be able to advise you of what number is currently performing. There are tv's displaying the competition in the foyer & dressing rooms to keep track of which number is on stage.
Stage dimensions at Penola
Approx 13 metres wide
Approx 8 metres deep (8.75m with back curtain open)
Approx 750mm behind back curtain
All coaches need to book in at the registration desk which is located side stage. The following information needs to be provided for your team to compete:
* Lighting sheets & backstage form (available on the Calisthenics Victoria website)
* Titles for any song, character and/or revue items
* Advice regarding any withdrawals.
* Any relevant exemption/disability letters (if applicable)
All DLP & Music must be loaded to Competition Pro by the Wednesday prior to your competition. Music must be in MP3 format and DLP in MP4 format. Links for uploads are made available by Calisthenics Victoria on their team competitions page HERE - https://calisthenics.asn.au/competitions/team-competitions/
If you would like to check that your files work, please let us know at time of checking in. Please make sure all files are appropriately named.
NB: Files MUST be labelled as follows: DIVISION, SECTION, ITEM, CLUB, TEAM NUMBER
DLP Waiver forms must be provided to Calisthenic Victoria prior to attending the competition if you are using DLP.
There is no curtain cue sheet or team sheet required at NDCC.
Coaching passes:
2 coaches passes will be provided per club (or 1 per team if more than 2 teams). All additional coaches will be required to purchase a ticket or $10 coaches pass (with valid ID) available at the ticket box even if they do not enter the audience. Coaches who remain in the dressing room ONLY will not be required to purchase a ticket. A ticket is required to enter side stage.
Props
There is a prop door at the rear of the stage which can be accessed via a service lane from the main carpark. All props must be dropped off prior to the commencement of the section and wristbands must be worn by all people dropping off props. The prop door will be closed 10 minutes before the start of the section and reopened at the end of the section. Props must be stored well out of the way of stage entry and exits.
Lighting
When completing your lighting sheets, please note the following options are available:
* Spots 1-9, centre special
* Cyc and stage wash colours: Green, blue, red - can be mixed to make many other colours, eg. pink, orange, purple, aqua
* Downstage and upstage lights
* Spot chase & colour chases
* Mirror ball
* DLP
Music & DLP
All music & DLP must be uploaded to Competition Pro by the Wednesday prior to your competition as per information above.
Music - MP3 format. DLP - MP4 format.
We will have USB/AUX connectivity for use of iPhones & iPods to play music or CD available as a backup ONLY.
It is the coach's own responsibility to ensure they have a backup option with them if needed.
Curtains
There is a front curtain, mid curtain and back reveal. The space behind the reveal is very narrow, so if you have an entry/exit with multiple girls across the back, we suggest using the mid curtain instead. Coaches will be responsible in pulling their own curtains - we will supply a curtain person where available. Please be prepared for this.
Doors
We need two people per competition to assist with doors - one on the auditorium door and one on the stage door. The stage door volunteer should hold a Working with Children Check. These people will not be required to pay entry to the competition they are working (maximum of two free entries given). Please present to the booking in table approximately 30 minutes before the competition to receive further instructions on your role. If you would like to volunteer, please message our Facebook Page!
Dressing Rooms
All people present in the dressing room at any time must hold a current Working with Children Check. This is in accordance with Calisthenics Victoria rules and the Working with Children Act 2005. Due to new Child Safety requirements, there is no restriction to the number of people allowed backstage as long as they hold a WWCC (a wristband is not required unless entering the audience). A check of WWCC will be conducted throughout all competitions and it is the responsibility of the club to ensure all adults backstage with their team hold the valid checks and can provide proof when asked.
Clubs are expected to maintain a sign in and sign out sheet for all performers. This is for child safety and in the event of an evacuation. This is solely the responsibility of each Club/Coach.
Side Stage
To ensure a quick and smooth competition, please ensure that your team is ready one full item before they are due on stage. There are no marshalls and it is your own responsibility to ensure you are ready waiting side stage to perform. Dressing rooms 1-4 are within close proximity to the stage and the person on the stage door will be able to advise you of what number is currently performing. There are tv's displaying the competition in the foyer & dressing rooms to keep track of which number is on stage.
Stage dimensions at Penola
Approx 13 metres wide
Approx 8 metres deep (8.75m with back curtain open)
Approx 750mm behind back curtain